Position: Executive Assistant

Type: Remote

Hours: 5 hours/week

Rate: Commensurate with experience

Duties: 

The Executive Assistant role at The Nanny Loft provides high-level administrative support directly to the Founder/President, playing a key role in ensuring the smooth operation of daily business activities. This is a part-time, paid position with a flexible schedule to be determined collaboratively between the candidate and supervisor upon hiring.

Responsibilities include a wide range of administrative tasks, such as coordinating inter-agency communications, maintaining employee and client profiles in our scheduling platform, assisting with recruitment and onboarding, and supporting special projects as assigned or initiated. This is a remote position with occasional opportunities for in-person collaboration as needed.

Key Executive Assistant Responsibilities:

• Manage calendar scheduling, email correspondence, and internal communications on behalf of the Founder/President.

• Prepare reports, presentations, and other documents to support executive decision-making and strategic initiatives.

• Coordinate logistics for meetings, interviews, and other organizational events.

• Track and organize key project timelines and deliverables to ensure deadlines are met.

• Conduct research and gather data to support initiatives and decision-making.

• Assist with maintaining organizational documents, standard operating procedures, and records.

• Liaise with internal team members and external partners to support day-to-day operations and long-term goals.

Preferred Qualifications:

• One year of experience as an administrative assistant or in a similar role.

• High school diploma or GED.

• Legally authorized to work in the United States.

• Ability to multitask and prioritize duties effectively.

• Strong problem-solving skills and adaptability in unexpected situations.

• Effective verbal and written communication skills in English.

• Demonstrate sound moral character and a kind, professional demeanor appropriate for supporting staff and interacting with families.

• Commitment to the mission, vision, and core values of The Nanny Loft.

To apply, please submit your resume and a cover letter outlining your relevant experience and availability.

Note: Be advised that messages from The Nanny Loft may go to your spam folder. To avoid this, please check your spam folder frequently and whitelist the domain "r.applicant-tracking.com". 

Disclaimer

This job description has been designed to indicate the general nature and level of work performed. It is not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required.We are an equal opportunity employer and value diversity and inclusion. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status or disability status.